Automating Accounts Payable Process: 500% Increasein Productivity via RPA
Overview: A global leader in automobile manufacturing,
producing cars, SUVs, trucks, buses, and defense
vehicles, operated as one of Indias largest OEMs.
They needed to automate their manual Accounts
Payable process to enhance efficiency.
Objective: The goal was to automate the Accounts Payable process to increase productivity, reducing manual effort per invoice
and minimizing accounting risk.
Business Challenges
The organization faced inefficiencies in their manual Accounts Payable process, which increased costs and errors
across multiple systems:
High Invoice Volume: Processing 50 daily invoices, peaking at 2000+ monthly, strained resources
Multiple System Complexity: SAP, web applications, and other systems required extensive navigation
Time-Intensive Transactions: Each transaction consumed 8-10 minutes, escalating costs
Human Error Risk: Manual validation and approvals led to frequent inaccuracies
The Solution
We deployed a tailored Robotic Process Automation solution to streamline the Accounts Payable process. Our global
expertise in process optimization enabled the implementation of a bot that searched for invoices in SAP, checked
statuses, and routed them for validation, approvals, and payments. The bot performed validations against PO and
Good receipt, maintained a complete transaction log, and notified stakeholders of success or failure cases. This
automation reduced manual effort, time, and accounting risk, ensuring accuracy across multiple systems and web
applications.
Value Delivered
Our RPA solution revolutionized the client’s Accounts Payable process, transforming productivity and financial
reliability. Previously, manual processing took 8-10 minutes per invoice; now, it takes 60-120 seconds, significantly
reducing costs and errors.
500%
Productivity Increase via Streamlined Accounts Payable processing speed
80%
Productivity Increase via Streamlined Accounts Payable processing speed
Reduced AccountingRisk enhanced accuracywith automated validations